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The Four Essential Types of Parish Planning

October 6, 2021

There is a saying about parish planning which has become quite popular: “parishes that fail to plan, plan to fail.” The saying is mostly directed to long-range planning but there are other essential types of parish planning which may qualify as well.

The four essential types of parish planning are:

  • Operational or daily
  • Tactical or short range/annual
  • Strategic or long-term
  • Contingency or emergency

All of these are essential types of planning for effective parish ministry. How is or how should the parish be organized to effectively plan?

Operational or daily planning is the realm of the parish staff. All things related to the daily operation of the parish are identified and managed by this type of planning. Such activities as office hours, communication and information systems, building usage, record keeping, and management of parish revenues and expenses all fall under this area. Ministerial activity and schedules for Masses and other sacraments all fall under this area. Most parishes are quite good at this type of planning and, depending on the size of the staff, are able to provide many opportunities for personal and community enrichment and growth.

Tactical or short range/annual planning is the responsibility of staff members in collaboration with ministry teams or committees. With this type of planning, program schedules, room reservations and ministerial personnel are developed and put in place. Parishes are usually quite effective at annual planning. If parishes rely too heavily on tactical planning, they end up running programs for fewer people because they expect the parish to remain as it has in the past. A simple reality about parishes is overlooked: parishes change. How effectively parishes are able to manage change is the difference between communities which continually find new ways to grow and those parishes which always refer to their “golden days.”

Strategic or long-term planning, according to Canon Law, is the focus of the parish pastoral council. This consultative body, in collaboration with the pastor, must be the group with an eye on the future of the parish. Few councils do this effectively. Parishes are most successful at long-term planning when they are in a construction phase. Without something to build or renovate, parishes struggle to make significant change with ministerial activity which is so focused on daily and annual activity. Hence, parishes continue to function in similar ways hoping that the results will be better next year.

Contingency or emergency planning falls under the umbrella of the parish staff. Most parishes were commendable for their responses to the COVID pandemic. Parishes should have plans in case of fire, severe weather, securing facilities, personal scandals, and options in the event a priest or staff members is not available for a scheduled liturgical celebration or ministerial event. Dioceses or insurance companies often provide guidelines but the staff and other leaders should develop their own plans and review them periodically.

The next series of blogs will focus in greater detail on each type of planning and how the respective planners can be organized to effectively plan for today, tomorrow and the future. Effective planning will not only keep your parish from failing but help it to thrive.

Reminiscing with Neal Meitler

September 24, 2021

The Meitler origin story is not what you’d expect of a company marking its 50th year. Listen to the story in Neal’s own words. Do you have a favorite Meitler memory? We’d love to hear it.

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Meitler at 50: Reflecting on the amazing clients we have met!

September 10, 2021

I am in awe that Meitler is celebrating 50 years of service to the Catholic Church through its schools and parishes. The lives that are touched, the challenges met, and the transformation that takes place then and now is remarkable. The dream given form by Neal Meitler and all who worked to enhance that dream is truly a gift shared with so many dioceses, schools and parishes. I am truly blessed to have the privilege of being part of this team.

It has been a short 23 years since I joined the Meitler team following my time as a Catholic high school teacher, administrator and superintendent of Catholic schools for the Diocese of San Bernardino. Looking back, I enjoyed my time in each role of my career as a Catholic educator and am blessed to know so many good people and great mentors as I moved through the years. As anyone in our ministry of Catholic education knows, Catholic schools are truly life-giving.

As part of the Meitler team over the years I have the great fortune to meet the most dedicated and committed individuals in all areas of Catholic life, particularly in our schools that I partnered with the most. From hard-working and truly dedicated administrators, teachers and staff members, supportive clergy and religious, families who entrust their children to us, and donors and friends who make so many things possible through their generosity. Their vision and tenacity in ensuring that our Catholic schools thrive in the face of increasing challenges is admirable and they are the people who inspire me in my career and life as an educator and planner. It is a genuine honor to partner with so many great people who share a vision for something better and greater for children, families, school and parish communities and work diligently to bring that vision to life.

In all I have learned and now have the honor of passing on, I see a future of greater service to our Church and its ministries along with other faith communities in new and exciting ways. The strategic partnership of the Meitler team with our good friends of Ruotolo Associates expands the potential for an even deeper reach within our faith-based world of influence. New and visionary leadership in this partnership brings opportunities and possibilities that address a very different and rapidly changing world and society today.

The Roman philosopher and statesman, Lucius Annaeus Seneca wrote “Every new beginning comes from some other beginning’s end.” While a golden anniversary of 50 years is not an end, it is a good time to reminisce on what we have achieved and celebrate as we say, “here’s to the next fifty years!”

Ideas for Parish Evangelization Efforts

September 1, 2021

From a previous blog, you are aware that the Catholic community until recently did not have to concern itself with evangelization efforts. Immigration and birthrate filled our churches and parish rosters. Today, most evangelization efforts in Catholic parishes are directed toward making intentional disciples and then sending them to evangelize others. What this comes to is asking each disciple how many people he or she has brought to the faith. It is an individualistic approach that does not involve the whole community as it should. Here are some ideas for your parish to focus on evangelization and have the ability to measure your communal efforts.

First of all, parishes must realize that everything we do is evangelizing and catechizing others. What are we communicating to parishioners, guests and the general public through our words, actions and activities?

Parishes must have a clear understanding of the dynamics of evangelization.

  • Inviting and Deepening – a quick view of the Gospels reveals that Jesus invited people to follow him constantly and to spend time with him to deepen the relationship.
  • Welcoming and Involving – a deeper review of the Gospels shows that Jesus welcomed everyone and challenged them to take up his mission.

Parishes should also be aware of their ability to mis-evangelize people. Sometimes in our zeal for the mission of Jesus, we share the message inaccurately or make lesser aspects of the faith the more important ones. This can happen in everyday parish life as easily as it can happen in a faith formation session.

Many parishes are easily discouraged from a focus on evangelization because they feel their efforts cannot be measured. While it will always be difficult to measure what is in people’s hearts, minds, and spirits, every parish has ministry areas which are particularly focused on evangelization and reveal how effective our efforts are. Here are six areas of evangelization upon which every parish can and should be focused.

  1. Faith Formation for Children and Youth – 50% of all Catholics who do not persist in the practice of their faith will do so between ages 0 and 18. How much effort do we spend keeping in contact with families, listening, and encouraging them in the practice of their faith? This area has the greatest potential for evangelization efforts. We know who these people are and that, at one time, they were connected with the Church. Parishes, in general, reach about 75% of elementary-age children and only 50% of high school-age youth.
  2. Young Adults between the Ages of 18 and 24 – Another 25% of Catholics who do not persist in the faith will do so between these ages. Contact is often passed to campus ministry – which we know does not reach every college student – and most parishes do little or nothing for those who enter the work force or live at home while furthering their education. We know these people and can reach out to them rather than hoping some other Catholic ministry will find them.
  3. Sacramental Celebrations – At most Sunday liturgies, there are people in attendance who are searching for direction. Other searchers attend our celebrations of baptisms, weddings, and funerals. What are we teaching about our faith at these celebrations and is our faith so vibrant and visible that some of these guests will want to join us?
  4. RCIA – This is the most obvious evangelization activity in the parish. If no one or only a few are interested in joining the community of faith, what is that telling us about our parish?
  5. New Residents – Most parishes do not follow the comings and goings of people in their areas of service and they should. Every new resident is a potential member of your community. If you do not invite them, they will not come.
  6. Social Events – Most Catholic social events are fund-raisers, not friend-raisers. Think of the fish fries, spaghetti dinners, pancake breakfasts, parish festivals and you realize that the parish appears to be more interested in your cash, than your spirit. The most effective evangelization activity right now among all Christian denominations involves a “free meal.” Many people are hungry out there and looking to be fed and make new friends – even your parishioners.
  7. Care for Those in Need – Many parishes rely on St. Vincent De Paul Societies or the Knights of Columbus to “take care of” the human needs of people. Please read and re-read chapter 25 of the Gospel of Matthew. Parishes should be collaborative in their efforts with other parish, diocesan and civic organizations but must be dedicated and overwhelming in their efforts. According to recent studies and polls, many of the Americans least likely to become Christian or Catholic today are poor. What do you think Jesus would say and do?

How well does your parish evangelize? Determine your base by identifying how well you are doing right now, develop some strategies, and follow your progress year-by-year. Your efforts will be rewarded both now and in the future.

Our Strategic Alliance

August 31, 2021

Our strategic partnership with Ruotolo Associates will deliver seamless services for our clients, from data collection and analysis to creating the strategic plan to capital campaign and full implementation of fundraising and development services. Our job is to take care of the organizations who hire us and make sure their project comes together as smoothly as possible to achieve their goals. Our Managing Director, Angela Gunderson, recently sat down with Ruotolo Associates’ Chief Operating Officer, Steve Michalek to talk about how our partnership will benefit clients across the country.

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